IT Project Coordinator (Hybrid)

Purpose and Scope:

This hybrid role combines project coordination, communication and executive support, focusing on special projects and high-level administrative tasks. The ideal candidate will be a highly organized and detail-oriented individual with a strong ability to multitask and prioritize. The role will involve managing special projects, providing support to executive leadership such as travel and schedule coordination, and coordinating cross-functional teams.  This role also includes assisting in organizational-wide communications and supporting project change management and communication.

Principal Duties and Responsibilities

Project Coordination:

• Assist in the monitoring of projects
• Support tracking of project timelines, milestones, and deliverables
• Coordinate with Chief of Staff and Project Leads to ensure project success
• Utilize project management tools to track and report out progress
• Support the development of long-term strategic project plans

Communication:

• Assist in writing of organizational communications
• Support project communication efforts
• Support major project change management documentation and coordination
• Develop and maintain all organizational charts

Executive Support:

• Provide high-level administrative support to executive leadership team
• Manage complex calendars (in outlook), schedule meetings, and coordinate travel arrangements
• Prepare and edit correspondence
• Handle confidential information with discretion
• Coordinate and manage logistics for on-site meetings, off-site meetings, conferences, and events
• Support Chief of Staff in creation and distribution of presentations and agendas for Extended Leadership team
• Assist with special projects and ad-hoc requests

Qualifications

• Bachelor's degree in Business Administration, English, Communications or a related field preferred
• 1-3 years of experience in project coordination or administrative support or equivalent experience
• Excellent executive communication skills
• Superior organizational and time management skills:  Ability to prioritize tasks, manage time effectively, and maintain a well-organized workspace.
• Excellent written and verbal communication skills: Strong written and verbal communication skills to interact with diverse stakeholders, including executives, technical staff, and external clients.
• Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)  
• Ability to work independently and as part of a team
• Detail-oriented and able to multitask: Meticulous attention to detail to ensure accuracy in all tasks and documents.
• Familiarity with collaboration tools such as Teams for effective communication.
• Strong problem-solving and decision-making skills
• Ability to adapt to changing priorities and deadlines

Desired Skills

• Knowledge/proficiency of project management software (e.g. Trello, Microsoft Project) to assist with tracking and organizing tasks
• Basic knowledge of Information Technology organizations and tools
• Problem-Solving Skills: Ability to identify and resolve issues proactively.
• Interpersonal Skills: Strong interpersonal skills to build and maintain positive relationships with team members and external stakeholders.
• Initiative: Proactive approach to tasks and identifying opportunities for improvement.
• Technical Writing: Ability to write clear and concise technical documents, such as meeting minutes, reports, and presentations.

This role offers a unique opportunity to contribute to both strategic IT initiatives and executive support functions. The ideal candidate will be a self-starter with a strong work ethic and a passion for technology.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.